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Productivity template

Event & Party Planning Tracker

Plan and manage events from one simple dashboard using Google Sheets and Google Apps Script. Track guests and RSVPs, manage tasks, organize vendors, monitor expenses, and stay on top of your event budget without complicated event-planning software.

event plannerparty plannerevent trackerguest listRSVP trackerbudget trackertask checklistvendor managementGoogle SheetsApps Script
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Template capabilities

What Event & Party Planning Tracker helps you automate

Event dashboard with date, guest, budget, spending, and task progress

Included as part of this template workflow.

Create and manage multiple events

Included as part of this template workflow.

Guest list and RSVP tracking

Included as part of this template workflow.

Plus-one and meal preference tracking

Included as part of this template workflow.

Event task checklist with due dates, priorities, and status

Included as part of this template workflow.

Vendor management with quotes and paid amounts

Included as part of this template workflow.

Expense and budget tracking

Included as part of this template workflow.

Upcoming and overdue task indicators

Included as part of this template workflow.

Search and filters

Included as part of this template workflow.

Responsive mobile-friendly interface

Included as part of this template workflow.

Automatic Google Sheets database setup

Included as part of this template workflow.

Demo starter data included

Included as part of this template workflow.

No external API required

Included as part of this template workflow.

Common use cases

Built for practical productivity work

  • Plan birthday parties and celebrations
  • Manage wedding preparation
  • Track corporate events and company parties
  • Organize graduation parties and anniversaries
  • Maintain guest lists and RSVP responses
  • Track event expenses against a budget
  • Manage caterers, photographers, venues, decorators, and other vendors
  • Keep event preparation tasks organized

How to use it

From access request to working automation

  1. 1

    Make a copy of the Google Sheet and Apps Script project

  2. 2

    Open the Apps Script editor

  3. 3

    Add the four required files: Code.gs, Index.html, Styles.html, and Scripts.html

  4. 4

    Run setupDatabase once and approve Google permissions

  5. 5

    Deploy the project as a Web App

  6. 6

    Open the Web App URL

  7. 7

    Create or edit your event

  8. 8

    Add guests, tasks, vendors, and expenses

  9. 9

    Use the dashboard to monitor progress and budget

Setup checklist

Before using the template

Use the correct Google account

Create or open a Google Spreadsheet

Open Extensions > Apps Script

Add Code.gs, Index.html, Styles.html, and Scripts.html

Paste the provided code into each file

Save the project

Run setupDatabase once

Approve the required Google authorization

Confirm the EVENTS, GUESTS, TASKS, VENDORS, EXPENSES, and SETTINGS sheets were created

Deploy as a Web App

Set Execute as: Me

Choose the appropriate access option

Open the deployment URL

Test creating, editing, and deleting sample records

FAQ

Questions about Event & Party Planning Tracker

Q: Can I customize the event types and categories? A: Yes. You can edit the option lists in Code.gs to match your own workflow.

Q: Can I manage more than one event? A: Yes. The app supports multiple events and lets you switch the active event from the sidebar.

Q: Does it track RSVPs? A: Yes. Guest statuses include Pending, Invited, Confirmed, Declined, and Maybe.

Q: Can I track event expenses? A: Yes. Add expenses by category, vendor, payment status, and payment method while comparing spending against the event budget.

Q: Does it support vendors? A: Yes. You can track vendor contacts, categories, quotes, amounts paid, status, and notes.

Q: Does it require an external API? A: No. The app uses only Google Sheets and Google Apps Script.

Q: Is there a login system? A: No. This MVP intentionally does not include a custom login or complex user permissions.

Q: Can I use it on mobile? A: Yes. The interface is responsive and designed to work on desktop, tablet, and mobile browsers.

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