Q: Can I track more than one vehicle?
A: Yes. You can add multiple vehicles and keep separate maintenance and expense records for each one.
Vehicle Management template
Vehicle Maintenance & Expense Tracker
A simple Google Sheets + Apps Script web app for tracking vehicles, maintenance history, upcoming services, mileage, fuel costs, repairs, insurance, parking, tolls, and other vehicle expenses. Designed for personal vehicles, families, delivery drivers, and small fleets.
vehicle maintenance trackercar expense trackerGoogle Sheets vehicle trackerApps Script vehicle managementmaintenance logfuel expense tracker
Template capabilities
What Vehicle Maintenance & Expense Tracker helps you automate
vehicle maintenance tracker
Adapt this part of the workflow to your own Google Workspace files, fields, users, and operating process.
car expense tracker
Adapt this part of the workflow to your own Google Workspace files, fields, users, and operating process.
Google Sheets vehicle tracker
Adapt this part of the workflow to your own Google Workspace files, fields, users, and operating process.
Apps Script vehicle management
Adapt this part of the workflow to your own Google Workspace files, fields, users, and operating process.
Common use cases
Built for practical vehicle management work
- Track maintenance for personal cars
- Manage family vehicle service records
- Monitor fuel and operating expenses
- Track delivery-driver vehicle costs
- Maintain records for a small vehicle fleet
- Plan oil changes, tire rotations, and inspections
- Review total vehicle ownership expenses
How to use it
From access request to working automation
- 1
Make a copy of the Google Sheet template
- 2
Open Extensions → Apps Script
- 3
Add the provided Apps Script files
- 4
Run the initial setup function once
- 5
Authorize the required Google permissions
- 6
Deploy the project as a Web App
- 7
Open the Web App URL
- 8
Add your vehicles and start tracking maintenance and expenses
Setup checklist
Before using the template
Use the correct Google account
Make a copy of the provided spreadsheet
Add Code.gs, Index.html, Styles.html, and Scripts.html
Run setupDatabase() once
Approve Google Sheets permissions
Confirm VEHICLES, MAINTENANCE, EXPENSES, and SETTINGS sheets were created
Deploy as a Web App
Test by adding a sample vehicle
Save the Web App URL for future access
FAQ
Questions about Vehicle Maintenance & Expense Tracker
Q: Can I change the currency?
A: Yes. Currency can be changed in the Settings page.
Q: Does it automatically post data to external services?
A: No. The app uses Google Sheets only and does not require an external API.
Q: Can I track upcoming maintenance?
A: Yes. Reminders can be based on the next service date or mileage.
Q: Can I use it for a small fleet?
A: Yes. It is suitable for individuals, families, delivery drivers, and simple small-fleet tracking.
Q: Does it include GPS tracking?
A: No. GPS tracking is intentionally not included in this MVP.
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